Journal

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Journal

Main Menu > Accounting > General Ledger > Journal

Accounting journals are the transactions made in the general ledger. All transactions that have implications on money will have a corresponding journal in general ledger to represent its effect. Journals are generated automatically by MOSES while most other systems require additional actions to generate journals. This difference enables Popular MOSES to report real time data about the performance of the corporation, such as profit and loss.


Fields

Explanation

Journal num

System generated journal number

Trx Type

The type of transaction and the transaction number related to this journal

Approved

Indicate whether the journal has been approved or not

Remark

Remark for the record

Lines Tab

Fields

Explanation

Account

GL account

Debit

The amount debited to the account

Credit

The amount credited to the account

@

Exchange rate

Debit (Currency)

The amount debited to the account in functional currency

Credit (Currency)

The amount credited to the account in functional currency

Bank ref

Bank reference of the transaction in the journal

Note

Note of the transaction in the journal

Cost ctr

Related cost center

Product analysis code

Related product analysis

Customer analysis code

Related customer analysis code

Details Tab

Fields

Explanation

Approved by

Name of user who approved the record

Voided by

Name of user who voided the record


A. Adding a New Journal

  1. Main Menu > Accounting > General Ledger > Journal;

  2. Click Add New;

  3. Select Date;

  4. Click Continue;

  5. Add all necessary items;



  1. Click Update.


B. Voiding a Journal

You can void a journal so that it is marked and ignored in all calculations.

  1. Main Menu > Accounting > General Ledger > Journal;

  2. Select journal you wish to void;

  3. Click Void;

  4. Done.

C. Reversing Journal

If you find a journal is wrong but the corresponding account period has been closed so that you cannot make changes to the journal (including void), the only way to fix this is to create a reverse journal at current the current date to offset the effect of the original journal.

  1. Main Menu > Accounting > General Ledger > Journal;

  2. Locate and view the journal you wish to reverse;

  3. Click Reverse;

  4. Done.